COVID-19 Protocols & Procedures

The Central Point School District 6, with guidance from the CDC, Oregon Health Authority and the Jackson County Health Department, has developed safety protocols and procedures in response to the COVID-19 pandemic.

 

Click on any protocol or procedure below for more detailed information…

Cleaning Protocol

Protocol for routine infection prevention, cleaning and disinfection. This protocol is for all schools in our district.

Cleaning Protocol

CLEANING PROTOCOL

Protocol for Routine Infection Prevention Cleaning and Disinfection

Routine Cleaning and Disinfection will follow CDC Cleaning and Disinfecting Guidance and includes cleaning classrooms between groups, playground equipment daily, regularly cleaning commonly touched surfaces, etc.

  • Restrooms will be cleaned at least two times per day.
  • All rooms will be disinfected at least once per day. Isolation and non-COVID-19 health rooms will be cleaned after each use.
  • Playground/gym equipment will be disinfected after cohort use.
  • Playground structures will be disinfected daily.
  • Classroom furniture will be sanitized when there is a change in student use.
  • Commonly touched spaces outside of the classroom space such as door handles, restroom faucets, etc. will be disinfected at least two times per day.  Commonly touched spaces within the classroom will be sanitized regularly throughout the day by the adults within the classroom space.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html

Student & Staff Screening

Guidance for administrators, staff and nurses in K-12 schools on COVID-19 symptom screening.

Screening Protocol

STUDENT & STAFF SCREENING PROTOCOL

Staff:

  1. Attestation/Affirmation from staff that they are not experiencing symptoms.
    • Recorded on a staff screening protocol/daily log maintained by the designated person in the office.
    • Daily staff screening protocols/daily logs saved & stored for a minimum 4 week time period in front office.

Itinerate Staff sample tracking log in the Oregon School Nurses Association’s Toolkit:  https://www.oregonschoolnurses.org/resources/covid-19-toolkit

Students:

  • Students will undergo a visual screening or will have an attestation from parents that they are not experiencing symptoms that day.
    • Entry Plan with designated screeners who maintain the student screening protocols/contact logs for entry
    • Entry student screening protocols/contact logs stored for a minimum 4 week time period
  • If a student has any of the primary symptoms (see list below) from the visual screening, they will get their temperature taken with a touchless thermometer.  If the student has a fever, the screen will contact the office so we can begin isolation protocols.
  • Primary Symptoms for screening taught to all staff.
    • Cough
    • Fever (of greater than 100.4°F) /chills
    • Shortness of breath/difficulty breathing
    • New Loss of Taste and Smell
  • Some Chronic conditions may cause some of these symptoms.  Staff will work with parents and health professionals. (Examples include allergies or asthma)

† Note that vomiting and diarrhea are listed in OAR 333-019-0010 as conditions for restriction from school, independent of COVID-19.

Isolation Procedures

Determination procedures & designated space to isolate students or staff who develop COVID-19 symptoms.

Isolation Protocol

Attestation

  1. Staff will be provided an adequate supply of face coverings for students and staff. Medical-grade face masks for school nurse or health staff in close contact with sick persons, other Personal Protective Equipment (PPE) may be utilized. Face coverings are available in all classroom spaces and extras are stored in the front office.
  2. Container for disposal of masks and PPE used by isolated individuals and school nurse/health staff will be located in isolation area.
  3. There is a designated space to isolate students or staff members who develop COVID-19 symptoms. There will be supervision of students in the isolation room by a school nurse, school-based health provider, or other staff as designated until students can go home.
    1. While in the isolation room, students and supervising staff will wear facial coverings with the following exceptions: students are nauseous, struggling breathing, or in distress. If this is the case, the student would not wear any face covering while waiting to go home.
    2. School nurses or a school based health center will be involved in the development of further protocols and the assessment of symptoms when available.
  4. The message to parents is that the school will use the current guidance from ODE: COVID Exclusion Summary Guidance. Depending on the situation, the family may be asked by the school to contact their medical provider.
  5. There is a designated space for students to receive non-COVID-19 health services that is separate from COVID-19 isolation space.
Hand Hygiene

During the COVID-19 pandemic, keeping hands clean is important to help prevent the virus from spreading. Read more about how to protect yourself and others.

Hand Hygiene Protocol
  • Protocol for Hand Hygiene

    1. Upon entry into school building, students will have access to the following:

      1. Handwashing stations (i.e. sinks in the bathroom or classrooms) with soap and water for 20 seconds

        1. Handwashing strategies will be taught and signs explaining the best way to wash hands will be displayed next to hand washing stations in bathrooms.

      2. Alcohol based hand sanitizer (with 60-95% alcohol) stations

    2. Prior to going to lunch, students will wash their hands with soap and water for 20 seconds or use hand sanitizer with 60-95% alcohol. Students must also wash hands or sanitize hands after lunch.

    3. Students will be required to wash their hands with soap and water for 20 seconds after restroom use.

      1. Handwashing strategies will be taught and signs explaining the best way to wash hands will be displayed in bathrooms.

    4. Students will be required to wash their hands or sanitize before and after using playground equipment. Students will have access to the following:

      1. Handwashing stations (i.e. sinks in the bathroom) with soap and water for 20 seconds.

      2. Alcohol based hand sanitizer (with 60-95% alcohol) stations.

    CDC posters and fact sheets for handwashing in English and Spanish: https://www.cdc.gov/handwashing/campaign.html

Face Coverings

The appropriate use, storage and cleaning or disposal of masks are essential to make them as effective as possible. Face Shields are allowable with medical exemption.

Face Covering Protocol
  • Protocol for Face Coverings

    Regular Communication to staff, parents, families, and students on appropriate use of face coverings.

    Requirements

    • Staff will be trained on the use of Face Coverings.

      • All students, staff, contractors, other service providers, or visitors or volunteers are required to wear face coverings or face shields following CDC guidelines Face Coverings.

      • Face coverings should be washed daily or a new covering worn daily.

      • While driving, bus drivers must wear a face covering or face shield unless either interferes with the driver’s vision. The bus driver when actively not driving must wear a face covering or shield.

      • Speech Language Pathologists, Speech Language Pathology Assistants, or other adults providing articulation therapy may wear face shields so students can see the mouth, tongue, etc. When not actively teaching, a mask is preferred.

      • School/District nurses or other medical personnel must wear medical-grade face masks and should wear appropriate Personal Protective Equipment when providing direct contact care and monitoring of staff/students displaying symptoms.

      • If a staff member cannot wear a face covering or face shield, districts and schools should work to limit the staff member’s proximity to students and staff to the extent possible to minimize the possible exposure.

    • Communication to parents, families, students on expectations for Face Coverings:

      • All K-12 students are required to wear face coverings or face shields following CDC guidelines Face Coverings. Masks are preferred, face shields are acceptable when a student has a medical condition that prevents them from wearing a mask or face covering, or when people need to see the student’s mouth and tongue motions in order to communicate.

      • Face coverings should be washed daily or a new covering worn daily.

      • If any student requires an accommodation to meet the requirement for face coverings, districts and schools must limit the student’s proximity to students and staff to the extent possible to minimize the possibility of exposure.

      • For students with existing medical conditions and a physician’s orders to not wear face coverings, or other health related concerns, schools/districts must not deny any in person instruction.

Contact Tracing

Protocol designating expectations and procedures for keeping daily contact Logs of student-student and student-staff interactions.

Contact Tracing Procedures
  • Student Daily Contact Entry Logs
  • Teacher records daily attendance creating contact tracing log in Student Information System (Synergy).
  • Small group/specialists teachers record on paper log submitted to the office daily.
  • Daily Contact Logs stored for minimum of 4 weeks.
  • Office staff responsible for managing daily cohort logs.
  • Daily Contact Log Format:
  • Child name
  • Drop off/pick up time
  • Parent/guardian name and emergency contact information
  • All staff that interact with child’s stable group of children (including floater staff)
  • names and
  • phone numbers

Cohort Tracking Example from Oregon School Nurses Association: https://www.oregonschoolnurses.org/resources/covid-19-toolkit

Visitors & Volunteers

Maintaining a welcoming and safe environment for our visitors & volunteers, as well as our staff & students is a top priority for our district.

Visitors & Volunteers Protocol

Protocol for Visitors and Itinerant Entering Facility

  • Office Staff maintain the daily log of entry into the building.  Visitors and Itinerant Staff must enter the building at the main entry by the office.
  • Staff members can self-screen and attest to their own health. Staff members such as student teachers, itinerant staff, substitute teachers and other district staff who move between buildings are not considered visitors.
  • Office Staff will complete a visual screening of visitors with same symptom check as students, and ask about symptoms.
  • Office staff will ask the visitor for the information required on the daily log.
  • Format of Daily log:
  • Name
  • Contact Information (phone, address)
  • Date of Visit
  • Time of Entry and Exit
  • If the visitor has any of the symptoms they will be asked to go home.
  • Visitors must wash or sanitize their hands upon entry and exit.
  • Daily logs will be stored in main office for a minimum of 4 weeks.
  • All itinerant and all district staff (maintenance, administrative, delivery, nutrition, and any other staff) who move between buildings  must keep a log or calendar with a running four-week history of:
  • Time in each school building
  • Who they were in contact with at each site
  • Maintain log for a minimum of 4 weeks

 

Physical Distancing

Physical distancing is the practice of staying minimum feet away from others to avoid catching a disease such as COVID-19.

Physical & Social Distancing Protocol

Protocol for Physical Distancing and Protection

  • 3 feet between students in classrooms/indoors (to the maximum extent possible)
  • 6 feet between people outdoors (to the maximum extent possible)
  • Minimizing interactions between cohorts
  • Physical distancing in classrooms, hallways, restrooms, arrival and dismissal, meals, recess, passing times

Mitigation Measures:

  • Cohort Interaction is monitored to minimize interactions to the maximum extent possible by the following (this is not an exhaustive list):
  • Cohorts assigned separate recess areas or lunch tables.
  • Cohorts are assigned entry and exit points in and out of the school for screening and daily logging.
  • Drop off and PIck Up procedures are followed to allow for physical distancing.
  • Students riding the bus are escorted to the bus zone by a staff member to ensure physical distancing.
  • Staff placed in zones to monitor physical distancing during arrival and dismissal.
  • No in person assemblies. Any group presentations will be broadcast through the use of webcams to each classroom.

 

Notifying Health Authority

Requirement to notify public health authorities at their local health jurisdiction of suspected or confirmed cases of selected diseases or conditions.

Notifiying Public Health Authority Protocol

Protocol to Notify Public Health Authority: 

Building Principal and/or appointed building representative, will notify the district’s representative, Mike Meunier, who reports directly to the JCHD for the district.

Positive COVID-19 Identification:

  • Building Principal or Secretary will contact parents/guardians to inform them the importance of notifying the school immediately of a positive COVID-19 identification.
  • Building Principal requires all Staff to inform the district of the importance of notifying the Principal with a positive COVID-19 test result.

If District/School is informed first:

  • When a school is made aware of a positive result(s), immediately contact the District Representative.
  • Upon report from a building, District Representative will report within 24 hours to the appropriate County Health Contact.
  • Jackson County: Communicable Disease Department
    Phone: (541) 774-8209 (During business Hours) (541) 618-4651 (After 5:00 pm message provides contact information for on call person)
  • The LPHA will need to conduct an initial review to know what contact and/or cohort logs to request. Once the review has been completed, the LPHA will request a specific set of contact and/or cohort logs from the district/school, and request to have those contact and/or cohort logs as soon as they can be provided, at maximum 24 hours.

If LPHA is informed first:

  • When the LPHA is made aware of a positive result(s), the LPHA will notify the District Representative within 24 hours.
  • Upon report from the LPHA, the District Representative will work with the LPHA to determine next steps.
  • The LPHA will request a specific set of contact and/or cohort logs from the district/school, and request to have those contact and/or cohort logs as soon as they can be provided, at maximum 24 hours.

After reporting:

Office staff will continue to monitor by communication with the family.

All Public Health Contacts

Jackson County:

Operational Blueprint Submission, Questions and Support:

Bonnie Simpson, Environmental Health Specialist

Email: SimpsoBL@jacksoncounty.org Phone: (541) 816-5648

COVID-19 Case/Concern:

Communicable Disease Department

Phone: (541) 774-8209 (During business hours)

(541) 618-4651 (After 5:00 pm message provides contact information for on call person)